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Home » Supplier Introduction

Welcome to the National RV Trade Show
On-line Supplier Exhibitor Kit

We look forward to a great show this year in Louisville, Kentucky. This kit has four parts to follow:

Step One - Forward

Step Two - Exhibitor Check List

Step Three - Official Service Contractors

Step Four - Suppliers Forms & Information

STEP ONE - FOREWARD--READ THIS BEFORE USING YOUR ON-LINE KIT The Exhibitor Service Kit contains information on installation and dismantling of displays and forms to order services to ship, install, decorate, operate and remove a display. The Kit has been designed to aid and simplify completing necessary forms needed for the show via the RVIA Website! Please read and follow instructions for ease in completing necessary forms. Any questions, please call a member of RVIA's Show Dept. (Kelly Smith, 571-665-5872 or kbsmith@rvia.org ; Huyen (Wen) Dang, 571-665-5847 or hdang@rvia.org ; or Scott Graham, 574-549-9067 or sgraham@rvia.org ).

 

Exhibit Hours

Nov. 29 & 30, 2016; 9:00 am - 5:30 pm and Dec. 1, 2016; 9:00 am - 1:00 pm

 

Show Rules

Read the terms and conditions (show rules) which were sent to you with your exhibit space contract in August or can be found in a PDF file at the bottom of this page . Show rules are enforced. It is the exhibitor’s responsibility to be aware of and comply with show rules. If you have questions about the rules contact Scott Graham, 574-549-9067 or sgraham@rvia.org or Kelly Smith, 571-665-5872 or kbsmith@rvia.org.

 

Kentucky Exposition Center Policies - Building Rules and Regulations

Read the Kentucky Exposition Center Policies -  Building Rules and Regulations. It is the exhibitor's responsibility to be aware of and comply with these policies.

 

Save Money

Order the services required by the deadline specified on the form and on the Check List. The Check List identifies all order forms in this kit and specifies the deadline for returning the form to the vendor. Services ordered at the show or after the specified deadline, will cost more than the same services ordered by the deadline.

 

Basic Services

The following basic services or supplies are provided to supplier exhibitors as part of the exhibit fee:
Standard draped booth consisting of an eight (8) foot backwall and two (2) forty-eight (48) inch high siderails. One standard booth identification sign 7" x 44" with firm name for each contracted exhibitor. One free badge for each staff member/person working the show up to 125. Duplicate badges to replace lost or forgotten badges will cost exhibitor personnel $5.00 each. Tuxedo (speckled salt and pepper) aisle carpeting, and Gray and White panel drapes.

 

Contractors

The official contractors are identified on the enclosed list. We have provided exhibitors with either a copy of contractor’s order forms which can be printed out, completed and faxed to contractor or with a web link which will enable exhibitors to order services via the internet.

DEADLINES FOR ORDERING ARE SPECIFIED FOLLOWING THE FOREWORD. ORDER BY THE SPECIFIED DEADLINES TO SAVE MONEY.

 

The official contractors will maintain service desks in the Exposition Center during the move-in and move-out period to process orders. The Exhibitor Service Desks will be located at the North end of the Arena (Freedom Hall) and in the South Wing.

RVIA has stressed with each service contractor the need for efficient labor and reasonable rates. Unfortunately, these factors are not within RVIA's control nor entirely within the control of the contractors. RVIA has assured itself that those contractors, whom RVIA has an option to select, are well-experienced in show servicing.

 

Exhibitor Move In/Out

Complete information on supplier booth installation and dismantling is contained in Section Four of this kit and is entitled Move-In / Move-Out Information.

 

Proof of Insurance Due September 16, 2016

Each supplier exhibitor must carry its own all risk insurance on its property and must be covered by extended public liability insurance in the amount of $1,000,000 per occurrence; name RVIA and the Kentucky Fair Board as additional insureds in their policy for the period of the show, covering move-in, show days and move-out (November 25, 2016 through December 2, 2016); and provide proof of insurance to Show Management in RVIA’s Reston, Virginia office on or before September 16, 2016.  Contact Doreen Cashion at dcashion@rvia.org or 571-665-5846 with any questions.

 

Registration

A computer registration system will be used for all dealer and exhibitor registration. Each badge will carry an identification number for easy information retrieval for exhibitors. See the information in this kit for full details. A complete registration roster will be sent to all exhibitors a few weeks after the show.

 

Exhibitor Badges

To register for your company personnel badges on-line, click on EXHIBITOR SHOW BADGE REGISTRATION located on RVIA's web site Home Page to link to the National RV Trade Show Exhibitor Badge Registration. Follow the instructions that will be provided.

Each exhibitor and attendee will have a bar code on his/her badge. This bar code can be scanned by a Lead Retrieval Reader System provided by the show's registration contractor, CDS. The bar code contains information taken from the participant's badge registration form. By using it, the exhibitor will be able to send product information quickly to those visiting his/her booth. Information on the on-site Lead Retrieval System is in Step Four, Section 2 (Service Contractor Order Forms) of this Exhibitor Kit.

 

Show Office and Press Room

The Show Office will be set up in the Exposition Center beginning about November 21, 2016. If you have any questions or problems relating to service contractors or the show operation, please contact show management for assistance. The Show Office will be located in the southeastern corner of Freedom Hall in the V Suites.

 

The Press Room will be located in the southwestern corner of Freedom Hall in the A Suites. All exhibitors are encouraged to bring press kits to the show and have them available in the Press Room for pick up by the industry press. This press room is for the promotion of exhibitors’ products and services and is a complimentary service.

 

Overnight RV Parking

Information on how to make reservations for overnight RV parking facilities at the Kentucky Exposition Center is under the Housing/Transportation Section of this Exhibitor Service Kit. If you require overnight RV parking accommodations at the KEC, call the KEC Parking Admissions office at 502/367-5384.

 

Floorplan

A copy of the floorplan can be found in a PDF file at the bottom of this page.

 

PROCEED TO STEP TWO - Exhibitor Check List

 

2 Related Files

  Portable Document Format Floorplan 2016 1.18 MB   Published August 12, 2016 view
  Portable Document Format NRVTS Supplier Contract Terms & Conditions (Show Rules) 2016 0.25 MB   Published August 12, 2016 view

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